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💰 Accounting Automation

Streamline your financial operations with automated invoice processing, expense management, and seamless accounting integrations.

Overview​

FlowLogik's Accounting Automation vertical eliminates manual data entry, reduces errors, and accelerates your financial close process through intelligent automation.

Key Capabilities​

Accounts Payable (AP) Automation​

  • Invoice capture - Email, upload, or scan invoices
  • Data extraction - AI extracts vendor, amounts, line items, dates
  • 3-way matching - Automatically match invoices to POs and receipts
  • Approval routing - Route to appropriate approvers based on rules
  • Payment scheduling - Schedule payments based on terms
  • Sync to accounting - Push approved invoices to QuickBooks, Xero, etc.

Accounts Receivable (AR) Automation​

  • Invoice generation - Create invoices from templates or data
  • Automated sending - Email invoices to customers automatically
  • Payment tracking - Monitor invoice status and payments
  • Payment reminders - Automated follow-ups for overdue invoices
  • Receipt matching - Match payments to invoices
  • Reporting - AR aging, DSO, collection metrics

Expense Management​

  • Receipt capture - Mobile app, email, or upload receipts
  • Auto-categorization - AI categorizes expenses automatically
  • Policy enforcement - Flag out-of-policy expenses
  • Approval workflows - Route for manager approval
  • Reimbursement - Track and process employee reimbursements
  • Sync to accounting - Push to GL, credit card feeds

Bank Reconciliation​

  • Statement import - Connect bank accounts directly
  • Transaction matching - Auto-match transactions to records
  • Discrepancy detection - Identify unmatched items
  • Reconciliation reports - Generate reconciliation summaries
  • Multi-currency - Support for foreign currencies

Integrations​

Accounting Software​

  • QuickBooks Online - Full sync of invoices, bills, expenses, payments
  • QuickBooks Desktop - Import/export via IIF or SDK
  • Xero - Real-time sync of all financial data
  • Zoho Books - Complete integration with Zoho ecosystem
  • Sage - Connect Sage 50, Sage Intacct, Sage Business Cloud
  • FreshBooks - Invoicing and expense sync
  • Wave - Free accounting integration for small businesses

Payment Processors​

  • Stripe - Payment processing and reconciliation
  • PayPal - Transaction sync and reconciliation
  • Square - POS and payment data
  • Bill.com - AP automation and payment processing
  • Melio - Bill payment and vendor management

Banking​

  • Bank Feeds - Connect to 10,000+ financial institutions
  • Plaid - Secure bank account connections
  • Yodlee - Transaction data aggregation

ERP Systems​

  • NetSuite - Complete ERP integration
  • SAP - SAP Business One, S/4HANA
  • Microsoft Dynamics - BC, NAV, GP, AX
  • Oracle - Oracle Financials, JD Edwards

Common Workflows​

Invoice Processing Workflow​

  1. Receive - Invoice arrives via email or upload
  2. Extract - AI captures all invoice data
  3. Validate - Check against PO, vendor records, budgets
  4. Match - 2-way or 3-way matching (PO + receipt)
  5. Route - Send to approver based on amount/department
  6. Approve - Approver reviews and approves
  7. Code - Assign GL codes and cost centers
  8. Schedule - Schedule payment based on terms
  9. Pay - Process payment via ACH, check, or card
  10. Sync - Record in accounting system
  11. Archive - Store with audit trail

Expense Report Automation​

  1. Capture - Employee photographs receipt
  2. Extract - AI reads merchant, date, amount, category
  3. Submit - Employee reviews and submits expense
  4. Validate - Check against company policy
  5. Route - Send to manager for approval
  6. Approve - Manager approves valid expenses
  7. Reimburse - Process reimbursement payment
  8. Code - Assign to projects/departments
  9. Sync - Push to accounting system

Month-End Close Acceleration​

  1. Transaction matching - Auto-match all transactions
  2. Accrual detection - Identify unmatched items
  3. Journal entries - Auto-generate standard entries
  4. Reconciliation - Automated bank/credit card reconciliation
  5. Reports - Generate close checklist reports
  6. Review - Exception review and approval
  7. Close - Close period in accounting system

Features​

Intelligent OCR & Data Extraction​

  • 99%+ accuracy on standard invoices and receipts
  • No templates needed - Works with any format
  • Line item extraction - Captures individual line items
  • Tax calculation - Validates tax amounts
  • Multi-currency - Handles foreign currency documents

Approval Workflows​

  • Rule-based routing - Route by amount, vendor, department, GL code
  • Multi-level approvals - Chain approvals with conditions
  • Delegation - Temporary approval delegation
  • Mobile approvals - Approve from mobile app
  • Approval history - Complete audit trail

Business Rules & Validation​

  • Duplicate detection - Identify duplicate invoices/expenses
  • Policy enforcement - Flag policy violations
  • Budget checking - Validate against budgets
  • PO matching - Ensure invoice matches PO
  • Vendor validation - Check against approved vendor list

Analytics & Reporting​

  • AP aging reports - Track payables by age
  • AR aging reports - Monitor receivables
  • Spend analysis - Analyze spending by vendor, category, department
  • Cash flow forecasting - Predict future cash position
  • Payment trends - Track payment timing and discounts
  • Expense analytics - Employee and department expense trends

Getting Started​

Step 1: Connect Your Accounting System​

Choose your accounting software and authorize the connection.

Step 2: Set Up Chart of Accounts​

Map your GL codes, departments, classes, and locations.

Step 3: Configure Approval Rules​

Define who approves what based on amount, department, or other criteria.

Step 4: Import Vendors & Customers​

Sync your vendor and customer lists from accounting system.

Step 5: Process First Invoice​

Upload or email your first invoice and watch it process automatically.

Best Practices​

Invoice Processing​

  • Standardize vendor info - Maintain clean vendor records
  • Use POs when possible - Enable 3-way matching
  • Set approval thresholds - Require approval above certain amounts
  • Early payment discounts - Configure rules to capture 2/10 net 30
  • Batch similar invoices - Process similar invoices together

Expense Management​

  • Clear policy - Document expense policy clearly
  • Timely submission - Require submission within 30 days
  • Receipt required - Enforce receipt requirement for all expenses
  • Pre-approval - Require pre-approval for large expenses
  • Regular audits - Randomly audit expense reports

Month-End Close​

  • Daily reconciliation - Reconcile daily instead of month-end
  • Automate journal entries - Set up recurring entries
  • Close checklist - Use standardized checklist
  • Early close - Aim to close by day 3-5
  • Continuous improvement - Track and reduce close time

Pricing​

Accounting Automation is available on all FlowLogik plans:

  • Starter - Basic AP/AR automation
  • Professional - Advanced workflows + expense management
  • Business - Multi-entity + advanced reporting
  • Enterprise - Custom workflows + dedicated support

View full pricing →

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